Excerpted from Lewisville Parks and Library Development Corportation

Board of Directors Meeting

March 11, 2003

Discussion of Potential Corporation Projects/Bond Program and Associated Process Requirements

(Agenda Item 8)

President Gene Carey asked for an explanation of the $100,000 yearly accumulation for books and materials for the library.

Mr. King advised that this amount reflects the operating costs associated with opening a new library. One would be books and materials, and the second is staffing. This was done because it was felt the library should not open on day one with no new collections. In other words, you would not want to open the new library with all the new shelves, and just move all the old materials over without adding anything new which reflects the new space. That amount jumps to $598,000 in 2006-2007 because of the addition of staffing that is associated with the expansion.

Treasurer Ken Judkins asked whether that was total cost or incremental cost.

Mr. King answered that all costs are incremental and are for library books associated with the new building.

Treasurer Ken Judkins reviewed funding of library materials over the last few years and questioned whether these costs truly reflect only costs incremental to the new library addition.

Mr. King explained that funding today is actually fairly comparable to where the funding was before Council ramped it up in the mid 80’s. That ramp up was a deliberate ramp up in an effort to enhance the library material collection as quickly as possible with the idea that it would be ramped back down. It was never intended to be a permanent expenditure.

Vice President Nowels added that at the time the decision was made to ramp up, there were two libraries and the plan was to continue to have two libraries. The concept of moving to onelibrary and putting City Hall in Old Town had not been considered. When this major shift was made and materials from two libraries were combined and put into one library, the library was full because all the collection from the second library had been added to the first, and there was no room for new materials.

Mr. King reiterated that his recommendation is based on the concept that regardless of the amount of money in the general fund for books, this funding needs to be here before the new addition to the library opens or the new library will be opening with exactly the same collection as we have curently, and you probably do not want to do that.

Secretary Bryan Webb discussed the importance of making sure 4B proceeds are only used for incremental gains because that is what voters taxed themselves for.

Board Member Dean Ueckert advised that he also is going to be extremely diligent in making sure that happens, but he also is going to make sure that general operating fund money is not used to support things built with 4B tax money.

The Board discussed proper use of the 4B money and what it should be used for.